NetSuite Data Security: 6 features you should know

By: Victoria Sapsford

Data security has long been a topic of interest since 2015, when the Cambridge Analytica data breach was globally broadcasted. Cloud technologies, used by more than 94% of enterprises, were mired in confusion and fear by businesses whose core processes are located exclusively on these platforms.

When it comes to Enterprise Resource Planning (ERP) software, an organization’s vital reports and data are accessible by multiple employees, often located around the world. And with an average enterprise spending $78.3M on Cloud technology, there’s no doubt in the importance of finding the right system.

At Oracle NetSuite, data security and compliance are taken very seriously. Its advanced functionalities, including worldwide data centers, role-based access, and intrusion detection systems (IDS), are among the many features to ensure data security among businesses and customers. Let’s have a look.

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NetSuite Global Data Centers

When it comes to NetSuite data security, there’s no place like home - 12 homes to be exact. These data centers house all NetSuite’s clients’ private information and are armed against intrusions, with 24/7 surveillance. Even physical access is limited by the monitoring of entries, access points, activities, and alarms. Should any center become infiltrated or non-operational, its counterpart will enable data mirroring and disaster recovery.

A large corporation like NetSuite welcomes over 24,000 customers with around 1.5 billion application requests a day. So, how can only 12 data centers control six petabytes of data and tens of thousands of clients? Their efficient cloud platform is designed to. It can accommodate boosts in usage, routine surges, and as the scale continually increases in volume, NetSuite will still have no issue handling each customer’s important data thanks to its encryption software and data security.

Role-Based Access and Idle Disconnect

Whether you’re an executive analyzing reports or in sales monitoring prospects, Oracle NetSuite security controls who has access to certain functionalities. This role-based access is directly related to your professional responsibilities and the data available to you is compliant with this. And for those who tend to leave computers unattended and forget to log off, NetSuite’s got you covered. Extra data security automatically locks your account when it’s sitting idle for a few minutes, preventing unauthorized access.

Additionally, for people who often require peace of mind for those “what if” thoughts, Oracle NetSuite goes the extra mile and provides clients with an audit trail. The date, time, location, and login details of users are documented on every entry and exit of the platform. You’ll know instantly if there’s an intruder or if someone has logged in somewhere unexpected.

Intrusion Detection Systems (IDS)

Life would’ve been much easier for Sarah Connor had NetSuite shared its intrusion detection systems. Then again, Terminator wouldn’t have been that good of a movie if Arnold was never able to infiltrate.

Thanks to NetSuite security compliance, your data is safe with its multiple intrusion detection systems (IDS) in place. This Cloud platform constantly runs third-party scans and penetration tests, leaving your digital house virtually impenetrable from your attic to the basement. You are in safe hands knowing that your account is checked, monitored, and secured regularly to make sure no unwanted guests creep in. You can count on an expert Operations Security Team to ensure that.

Sophisticated Database Restrictions

NetSuite data security is compliant with the many restrictions that have been set up within its software. The 256-bit TLS NetSuite encryption is used among all logins and is in fact the same encryption used by online banks.

While Oracle NetSuite security is one of the most sophisticated among Cloud platforms, it should be noted that this doesn’t mean users can’t send data across the system, the contrary actually.

NetSuite provides API and Custom Attribute encryption as well as token-based application authentications, such as identification, in order for data to be encoded with industry-standard protocol and cipher suite.   

Going even further for data security, NetSuite blocks its database. In other words, there is no direct access to the main base, only the application. NetSuite data security has taken it to another level by implementing a three-tiered level between user data and the Cloud application. The digital infrastructure is so powerful it includes hash encryption of sensitive CC data, opt-in access for services and support, as well as real-time replication between its numerous data centers. Only designated users have access. 

Now while NetSuite is a Cloud platform and can literally be accessed anywhere, anytime, that doesn’t mean anyone. Depending on who needs access and their location, NetSuite can easily be configured to specific locations and computers, ensuring only those who need access will have it. 

To further this protection, NetSuite data security is reinforced by strict permissions and granular roles, including pre-role authentication requirements. More specifically, user IP restrictions can be enabled to only recognize addresses that you’ve set up, which suppresses unwanted intrusions. Are your users only based in North America? You can set up these restrictions and prevent anyone with an IP outside of North America access to your account.

As mentioned above, NetSuite enables a full transaction and audit of logins, tracking all those who enter and exit your digital warehouse. From this basis, data security is even safer through a two-factor authentication process, which boosts your security even more.

Password Policy and Protection

The days of “1234” passwords are over, and NetSuite is here to prove it. In fact, users will need to be creative in their password selections as NetSuite prohibits previous passwords from being reused. Not to mention, Oracle NetSuite security also has a minimum password length and requires all NetSuite users to often update their passwords.

NetSuite’s password policy also indicates each password to have numbers, letters, and special characters. Let’s hope you have a good memory when it comes to mixing a variety of characters; especially as users will automatically be locked out if they are unsuccessful in their logins. 

And if that isn’t enough, NetSuite data security even supports multi-factor authentication. Going the extra mile, these factors can include a physical token, such as an I.D., to help ban unauthorized access to accounts.

Phishing Protection

Email isn’t going anywhere, especially when it’s been stated that the number of daily business emails sent and received is over 124 billion. With a number that high, it leaves companies targets of cybercrimes and security threats, including phishing attacks. These attacks are strategically sent to business emails and trick people into sharing personal or company details such as financials, passwords, and Social Insurance numbers. NetSuite protects users and businesses against these types of cyberattacks and prevents hackers from entering via cracked passcodes.

In an age where technology is all around us, there’s no point in attempting to avoid it. It’s here to stay and is improving at a rapid pace. With connection no longer based on passwords, and Face I.D. and fingerprints dominating how users access their accounts, it has ironically become easier for hackers to infiltrate personal and business data.

At Oracle NetSuite, they have worked and continue to work on providing clients with the most secure Cloud network. Whether you’re sharing confidential data across the platform or controlling user across the globe, NetSuite has invested in its data security to make sure customers’ data is shielded from the outside. When it comes to Oracle NetSuite security, you can be sure that all data and reports are protected. Your business information is for your eyes, and your eyes only.

To learn more about Oracle NetSuite Data Security, contact one of our specialists today.

About Victoria Sapsford

Victoria Sapsford is a self-described wordsmith, on a mission to discover the meaning of life through words. She’s also the current Marketing Specialist at GURUS Solutions, where she spends her days strategizing marketing campaigns and writing content about tech, ERP, and everything in between.

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