While QuickBooks is a great entry-level accounting tool for small businesses, it can fall short as your operations become more complex. NetSuite, a full-featured cloud ERP, offers robust financial management, real-time visibility, and the flexibility to support long-term growth. In this guide, we’ll break down the key differences between NetSuite and QuickBooks to help you decide when it’s time to upgrade and why so many growing companies make the switch.
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When Should You Upgrade from QuickBooks to NetSuite?
As a starter system, Quickbooks gives smaller companies an easy way to get their businesses up and running while managing financial aspects like payables and receivables.
As companies grow internationally or expand their business practices, they begin to outgrow the basic functionality offered by a starter system and gravitate towards more all-encompassing ERP software options. There are many Quickbooks alternatives, but in regards to accounting software for your business NetSuite accounting software stands above the rest.
It integrates financials, inventory, CRM, and more in a single system, allowing businesses to scale without the headaches of disconnected apps and spreadsheets. And if you’re evaluating the switch, make sure to review NetSuite pricing for growing businesses to understand the investment before upgrading.
Ask yourself:
- Are you manually consolidating data across departments or entities?
- Are reporting errors becoming more frequent?
- Are you struggling to manage inventory across channels?
- Is it difficult to track financials in real-time?
If so, it’s time to consider making the move.
NetSuite ERP vs. Quickbooks Comparison Chart
Check out this software comparison chart to learn the differences between Quickbooks’ and NetSuite’s features, separated by License/Module.
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| Financial Management | ||
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Easy Start/Essentials/Plus/Advanced:
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Advanced Financials:
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| Inventory Management | ||
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Plus/Advanced Only:
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Advanced Inventory:
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| Multi-Subsidiary | ||
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Essentials/Plus/Advanced Only:
Plus/Advanced Only:
Advanced Only:
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OneWorld:
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| Human Resources | ||
| *** Requires external app integration for HR functionality. |
SuitePeople HR:
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Additional Info
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| Contract Term | ||
| Month to Month. | A year-long contract that is renewed annually. | |
| Update Schedule | ||
| Updates must be done manually, or can be set to update automatically through the Help Menu. After every update, regardless, the system must be restarted. | NetSuite releases two updates, twice a year that include new features and enhancements. Updates are free and installed automatically. | |
| User Capabilities | ||
| Quickbooks provides multiple users roles, but permissions can only be customized with a QB Advanced license. |
NetSuite provides multiple user roles and permissions by role. Multiple users can use one NetSuite instance simultaneously. |
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NetSuite vs QuickBooks Pricing Overview
Compare NetSuite pricing vs QuickBooks costs to understand how each platform aligns with your business size, functionality needs, and long-term scalability.
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| Pricing Info | ||
| $30 - $200 per Month depending on License Level (extra $20 + $4/user per Month for QB Payroll). | Prices vary depending on industry, users, needed modules, and subsidiaries (if applicable). Use our NetSuite pricing tool to find out your NetSuite package price. | |
Here are some of the signs that you need to upgrade from Quickbooks
- Lack of visibility into departments or business processes begins increasingly difficult as your business grows.
- Relying on Spreadsheets processes to connect data leads to errors and excessive manual labor.
- Inability to consolidate financials containing multiple subsidiaries, foreign currencies, business requirements, accounting and taxation standards, and more.
- Adding sales channels, revenue streams, and product lines become overly complicated.
- And many more.
You may not realize, but once you’ve hit those roadblocks with Quickbooks, it’s time to make the switch.
Key Benefits of Switching to NetSuite ERP
Still not convinced that NetSuite is the right choice for your business? Continue reading to learn about the benefits of making the switch.
1. Complete visibility of your business
NetSuite offers a 360-view of your company’s processes, using real-time data and reporting, and personalized dashboards.
2. Share data between departments
Automatically extract and share data from marketing, finance, sales, professional services departments, and more, right from the Cloud. Customize role and department permissions to control who has access to certain data.
Users will be able to draw data from the same source, ensuring that everyone, from every department, has access to the same data when they need it.
3. Consolidate all your financial data
NetSuite allows you to automate key accounting processes using advanced accounting features while minimizing the risk of error and delay of manual processes.
4. Comply with international accounting standards
OneWorld is a platform designed for handling multiple subsidiaries, currencies, and taxation laws across geographies and subsidiaries. It provides real-time global business management and financial consolidation in a unified, cloud-based system.
5. Streamline accounting, CRM, and eCommerce
NetSuite ensures your company has access to the same customer information when responding to customers, cross-selling, and upselling. It allows you to track orders by centralizing your accounting, order management, customer relationship management (CRM), and eCommerce processes in the cloud.
6. Advanced financial functionality
Access advanced financials features that allow you to:
- Manage inventory across multiple sales channels
- Access insight into your company’s inventory and resources
- Streamline your sales, order and delivery ordering processes
- Manage and share large amounts of data across departments
- Easily add and manage new sales channels
Upgrading from QuickBooks to NetSuite ERP
QuickBooks is an excellent starter solution, but it’s not built to support long-term growth. As your company scales, you’ll need more robust financial tools, deeper visibility, and flexible workflows that a true ERP like NetSuite can provide.
Don’t let disconnected systems slow you down. Whether you're expanding globally, adding sales channels, or hiring across multiple locations NetSuite can grow with you.
Curious what NetSuite would cost for your business?
Use our custom NetSuite pricing calculator or talk to one of our ERP specialists to get a quote tailored to your company’s size, industry, and goals.
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