Quickbooks to NetSuite: 6 Reasons For Making The Switch

By: Alyssa Lamberti

 

 

For many companies just starting out, Quickbooks proves to be a logical and economical starter system. With basic functionality to help get you going, it’s the solution many businesses start with. But, when companies start growing and their processes become more complex, a basic system could be the thing that stops them from reaching their full potential. 

In comes NetSuite - a system built to handle the complexities of growing businesses, complex financial requirements, and a multi-faceted business needs. To ensure your business is growing at the rate it should, you need to upgrade your system. 

We’re running you through the six biggest reasons for moving your business from Quickbooks to NetSuite, to turn your system from a burden into an advantage.

4 Signs You Need A Change

As a starter system, Quickbooks offers smaller companies a quick and easy way to get their businesses running, while managing financial aspects like payables and receivables. 
 
As companies start to grow internationally or expand their business practices, they begin to outgrow the basic functionality offered by a starter system. What are the signs you need to upgrade?
 
1. Companies begin lacking visibility into their business:
As business practices evolve and your organization begins to take on more business, it’s important to have complete visibility into your processes to understand what needs to be done, how it’s being done, as well as pinpoint any obstacles.
 
When departments, managers, teams, and even individuals have no way of sharing information, priorities, tasks, or tools, your business becomes siloed. When your teams aren’t working together, your business isn’t working at all. 
 
2. Reliance on Spreadsheets to connect data:
Spreadsheets are outdated - we’re sure this isn’t news to anyone. Excel still has its purposes, but it’s definitely not made for managing a company’s back-office. 

These temporary or “bandaid solutions” don’t allow you to connect or share data with one another automatically, they force you employees to manual enter and share data, which can lead to errors and lots of wasted time. 

3. Financial consolidation becomes unbearable: 

As your company grows, maybe even internationally, you may find yourself starting to face the challenges of dealing with multiple subsidiaries, foreign currencies, business requirements, accounting and taxation standards, and more. 

For a system, like Quickbooks, these requirements are way above its paygrade. Dealing with all these factors is ultimately too much to handle for a system designed to consolidate financials for one company, in one country, using one currency. Trying to make a system do more than it was designed to do will only hold your own business.

4. Adding sales channels, revenue streams, and product lines becomes overly complicated:

As your company grows, so do your business channels. Whether you’re growing internationally, adding new sales channels and products, or gaining revenue from different sources, you need a system that can easily record these new sources, and consolidate data from these sources into one single source of truth. A tool like Quickbooks is not designed to scale, so you may have trouble figuring out how to easily manage your new business processes.

6 Reasons for Switching From Quickbook to NetSuite 

Now that you know the signs that you need to upgrade your system, we’re running you through the advantages of moving from Quickbooks to NetSuite.

1. Complete visibility of your business

When your business practices evolve, and data begins piling up, it’s hard for a started system, like Quickbooks to keep up.

With a Cloud-based ERP, like NetSuite, you get a 360-view of your company’s processes, with real-time data and reporting, and personalized NetSuite dashboards. Being able to see your company data in one single source of truth helps you make informed business decisions create accurate reports. 

Reports and queries are accurate to the minute and all your reports use the same data source, allowing a multidimensional analysis with drill-downs to real-time source transactions.

2. Easily share data between departments

NetSuite allows you to automatically extract and share data from marketing, finance, sales, professional services, and more, right from the cloud. Users will be able to draw data from the same source, ensuring that everyone, from every department, has access to the same data. 

NetSuite also allows you to control which departments or individuals can access certain data by customizing permissions.

In case you ever miss your spreadsheets, Oracle SmartView makes analyzing balances and defining reports user-friendly by allowing you to work in a familiar spreadsheet environment, just as though you were working in Excel.

When it comes to NetSuite vs. Spreadsheets, it’s out with the old and in with the new.

3. Easily consolidate your financial data

A Cloud-based ERP system, like NetSuite, is built to scale up alongside your business. It offers sophisticated financial consolidation tools, as well as a platform for handling multiple subsidiaries and currencies, called NetSuite OneWorld, whose Cloud capabilities outperform any on-premise ERP system. 

Pro-Tip: GURUS Solutions, the largest NetSuite partner in Canada and the U.S., offer a custom NetSuite solution called, Marketplace Reconciliation, that allows your company to reconcile data from multiple marketplace channels (Amazon, Shopify, Walmart, etc) to maximize sales and grow your business

From switching from Quickbooks to NetSuite, you can automate key accounting processes using Oracle NetSuite financials, and minimize the risk of error and delay of manual processes when dealing with important data. 

4. Achieve compliance with international accounting standards

Is your company growing internationally? NetSuite OneWorld is your solution for seamlessly managing your global workforce.
Your business will be able to easily handle multiple currencies, taxation rules and reporting requirements across geographies and subsidiaries, providing real-time global business management and financial consolidation in a unified, cloud-based system.

5. Streamline accounting, CRM, and eCommerce capabilities 

In order to implement the growth strategies and have your company become a key competitor in your industry, you need an integrated business system that centralizes accounting, order management, customer relationship management (CRM) and eCommerce, all in the Cloud. Essentially, when making the switch for Quickbooks to NetSuite, you’re equipping your business with a variety of different tools that would not have been available with a starter system.

When your whole company has access to the same customer information and transactions, your team can easily and efficiently access customer information and respond to clients within record time. It also allows your sales team to spot opportunities to cross-sell and upsell, and teams can confidently track pending orders, service issues or overdue invoices.

6. Access to advanced financial tools 

When your company begins facing more complex financial requirements, you need a system that can easily scale up with you. 

NetSuite financials allows you to:

  • Manage inventory across multiple sales channels
  • Provide insight into your company’s inventory and available resources 
  • Streamline your sales, order and delivery ordering processes
  • Manage all of the data that your growing business receives a daily basis. 
  • Easily add and manage new sales channels 

How to Implement NetSuite for Your Business

At this point, you might be wondering how you could make the switch from Quickbooks to NetSuite and take your business to the next level. How do you find the perfect NetSuite partner for your business?

Luckily for you, we have just the thing you need. 

GURUS Solutions is the largest NetSuite Partner in North America, specializing in everything from NetSuite implementation, integration, training, rescue, support and custom solutions
 
GURUS Boasts:
  • A specialized process for optimizing your daily operations with reduced risk.
  • 14+ years of experience working with NetSuite and the Cloud.
  • 5-Star NetSuite Partner for 8 years in a row.
  • A unique & collaborative approach to any project.
  • Experience with a vast number of industries.
  • Over 2100 successful projects completed.
  • Resources across all of North America. 
Are you looking to move from Quickbooks to NetSuite? Talk to a specialist today! 
 

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About Alyssa Lamberti

Alyssa Lamberti is a resident Blogger, Writer, and Marketing Content Specialist for GURUS Solutions. She comes from a background in English Literature, having graduated with a degree in English Literature from Concordia University, and has worked in Marketing and copywriting for companies in the tech and media industry.

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